Staff Information

We routinely process the personal information for applicants, prospective employees, and members of staff – all of which needs to be processed and stored securely. Having this information collected, reviewed, and stored appropriately is crucial for CQC: Regulation 19.

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Title Type of information	How? How is it collected?	Where? Where is the info?
Employment Application	Induction Form	Google Groups
Induction	Application Form	Google Groups
Proof of Identity	- Email - Physical Scan - Digital Photo - WhatsApp	Google Drive
Recent Photograph	Induction Form WhatsApp When Chasing	Google Groups
Enhanced DBS	TotalScreening	TotalScreening
Contract of Employment	DocuSeal	DocuSeal
Driving License	GOV.UK Share code required	Google Groups
Proof of Insurance	- Email - Physical Scan - Digital Photo - WhatsApp	Google Drive
Elementum User Creation	Elementum: Staff	Elementum: Staff
Training Records	Elementum: Training	Elementum: Training
Staff Audit	Elementum: Audit	Elementum: Audit
Historic Records	Various	Google Drive

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Staff Flowchart / Topology

graph TD;
    RM[Registered Manager] --> SLC[SL & Community];
    RM --> OA[Human Resources & Quality Assurance];
    RM --> SBOHP[Short Breaks & Our Happy Place];

    OA --> SLC;
    OA --> SBOHP;

    SBOHP --> MGR[Manager] --> AMGR[Assistant Manager] --> SW2[Support Workers];
    AMGR --> EC[Events Coordinator];

    SLC --> SM[Senior Manager];

    SM --> AM[Area Manager];
    SM --> SLM[SL Manager];
    AM & SLM --> KW[Keyworkers];
    KW --> SW[Support Workers];